Resistance to change, a poor grasp of technology and the hopeful belief that “it’ll never happen to us” are just a few of the reasons businesses fail to ditch their antiquated file transfer systems for something a whole lot more secure. However, a recent study from a tech news website has revealed the true extent of the problem is one even the most technophobic businesses would struggle to ignore.
The study found the average employee sends and receives 15 email attachments every single day. This translates to more than 5,000 attachments per person, per year. With such an incredible quantity of data being sent and received by your business, a secure file transfer solution has never been so important.
There are many reasons why businesses remain reluctant to make the change to a managed file transfer approach. However, when it comes to maintaining a strategic, secure and effective method of handling internal and external file sharing, there are still a number of misconceptions that leave businesses reluctant to make the change.
- We don’t need another method of moving data between parties
Sharing files between employees, premises or business systems has long been taken for granted. In many cases, it’s not until a breach occurs that companies appreciate just how exposed their information has been.
Secure file sharing is much more than just moving data around. Not only does it ensure sensitive data stays safe, it also helps businesses control the visibility of every file, automatically delete outdated files and track and report all the activity on a file.
- Our employees only use company email and approved IT systems
Numerous studies have shown that employees use whatever system is easiest for them. 63 percent of employees admit to sending confidential work data from their personal email accounts. Convergence and familiarity are the two most commonly cited reasons for this behaviour. Making secure file transfer solutions simple and easy to use is the only way to remove the risk to data security.
- There are robust security policies in place
You might think that your existing policy for the transfer of files provides all the security your business needs – but do your employees even know the policy exists? Assuming your employees have read and abide by your business’ policies is a risky assumption to make. A secure file transfer solution completely removes this risk.
- The file transfer solution we use is effective enough
While traditional file transfer solutions will deliver files from one system to the next, what happens when your data is in motion? Sensitive data might be safe behind your company firewall, but it’s not until your data’s on the move that it really becomes exposed.
A secure file transfer solution keeps your data safe at every step of the transfer. It also affords IT professionals and administrators the visibility they need to safely manage and control the network.
Is it high time you adopted a secure file transfer solution? Do you foresee any drawbacks to secure practices? Please leave your thoughts in the comments section below.
Edith Smith reports on business and technology news for many of the UK’s most authoritative websites and esteemed offline publications.