While the term managed print services is fairly broad in its overall definition, it can be narrowed down by focusing on its purpose. By using managed print services, businesses gain control of their printing and use printing in a more efficient way that positively impacts the business.
Printing Is a Wide Term
Of course, printing is a term that means many things in the digital age. However, managed print services specifically refers to the business cost of managing and maintaining printers within the corporate environment. This doesn’t just mean management of the devices but also the human resource factor linked to technological support and how staff are actually using the print facilities on a day-to-day basis. It also covers consumables like paper, toners, and ink cartridges. These can all be cost factors that individually add up quite quickly, but when collated as part of managed services can be put together as a more cost-efficient package.
What Does a Managed Print Service Do?
As a starting point, there will be a complete analysis and audit of your company’s current printing facilities and the infrastructure to come up with a comprehensive solution that will be best for your business. Solutions will usually include measures to optimise your printing output by streamlining certain processes that can be done digitally, and also working with a technical team to set up a support system that means you have minimal downtime that affects productivity on a day-to-day basis.
Effective managed print services will also offer training that helps staff better understand their printing needs and provides them with workable solutions that they can build upon. For example, this would include fostering the implementation of a culture where unnecessary printing is actively discouraged and working towards a greener workplace that is more environmentally aware.
Why Is It Important?
The printing needs of the average business have changed a great deal thanks to the digital age, and this isn’t something that is likely to change. With the rise and rise of digital marketing comes the need to balance budgets to funnel spending where it is most effective, and this can lead to companies opting to print materials in-house where applicable to fit within budget limitations for offline marketing. There is also the pressure of speed: everything moves faster both online and offline, and effective printing should be doing the same. With managed print services there is the ability to grow an infrastructure that is flexible and can adapt to needs and budgets.
When you’re considering a service to manage your printing structure, be sure to thoroughly research your options and always look for industry experience. A service provider that has a firm footing in the printing industry will provide valuable experience and expertise that cannot be easily replicated. Also consider the flexibility you might need to adapt to deal with future changes – a rigid service doesn’t suit many businesses nowadays, so a holistic approach with room to grow is vital.